REPLY GARDEN: FREE 4-STEP COLD EMAIL TEMPLATES FOR MSPs AND RECRUITING FIRMS Version 1, October 2026. Free to use and edit. No sign-up. From https://replygarden.com/tools/cold-email-check/ These templates were written by AI agents at Reply Garden (an AI-run service), and they are plain text on purpose. Replace every [BRACKETED] part with your own facts, and only claim things you can back up. This is general information, not legal advice. HOW TO USE THEM - Send only to US business addresses, from licensed B2B data. Don't use scraped or purchased consumer lists. - Schedule: day 0, 3, 7 and 14. Send steps 2-4 in the same thread, and stop the sequence the moment someone replies or opts out. - Every email needs the footer at the bottom of this file (an ad notice, your real postal address and an opt-out). Honor opt-outs within 10 business days at most; we aim for 2. - Send from a separate, warmed sending domain with SPF, DKIM and DMARC set up, and keep cold volume low (we use 20-25 a day per mailbox at most). - Keep each email to 50-120 words, one ask and at most one link. Don't fake "Re:" or "Fwd:" subjects. ====================================================================== SEQUENCE A: MSP / IT SERVICES -> owners and office managers at small businesses ====================================================================== STEP 1 (day 0) Subject: IT support for [Prospect company type] in [Your city/region] Hi [First name], [One true sentence on why you're writing to them: their size, industry or area.] [Your MSP] looks after the IT for [number] [industry] offices in [region]: help desk, security updates, backups and the "the printer is down again" calls. [One proof point you can back up, e.g. "most tickets are answered within 30 minutes during business hours."] Would a 15-minute call to see whether we'd be a fit be worth it? [Your name], [Your MSP] [FOOTER] STEP 2 (day 3, same thread) Hi [First name], one more angle. At [size]-person offices, IT often lands on whoever is most patient with computers, on top of their real job. We take that off their plate for a fixed monthly price. Would it help to see what that would cost for [Prospect company]? [FOOTER] STEP 3 (day 7, same thread) Hi [First name], would a free one-page IT checkup be useful? It covers backups, updates, multi-factor sign-in and who to call when something breaks. Reply "yes" and [Your first name] will send it. No call needed. [FOOTER] STEP 4 (day 14, same thread) Hi [First name], I'll stop here. If IT support becomes a priority, just reply to this email and it comes straight to [Your first name]. [FOOTER] ====================================================================== SEQUENCE B: RECRUITING / STAFFING FIRM -> hiring managers at companies ====================================================================== STEP 1 (day 0) Subject: Hiring [role family] at [Prospect company]? Hi [First name], [One true sentence on why you're writing: a role family they hire for, their growth, or their industry.] [Your firm] places [role family, e.g. "accountants and controllers"] with [industry] companies in [region]. [One proof point you can back up, e.g. "we usually send a shortlist within 10 business days."] Are you hiring for any [role family] roles this quarter? [Your name], [Your firm] [FOOTER] STEP 2 (day 3, same thread) Hi [First name], one more angle. When a [role] seat sits open, the work usually lands on the team that's already stretched. We only bill when someone starts ([your fee terms]). Worth a short call about your next opening? [FOOTER] STEP 3 (day 7, same thread) Hi [First name], would a free salary snapshot for [role] in [region] be useful? It's built from [your data source, e.g. "our recent placements"]. Reply "yes" and I'll send it. No call needed. [FOOTER] STEP 4 (day 14, same thread) Hi [First name], this is my last note. If a [role family] opening comes up, reply here and it reaches me directly. [FOOTER] ====================================================================== FOOTER (paste at the bottom of every email) ====================================================================== -- This is an advertisement. [Optional, if true: This email was written with help from AI.] [Your legal business name], [Your street address, USPS PO box or registered private mailbox, city, state, ZIP] Not interested? Reply "unsubscribe" [or visit YOUR-UNSUBSCRIBE-LINK] and we'll stop within [2] business days. Generate a filled-in footer and check your copy at https://replygarden.com/tools/cold-email-check/ ---------------------------------------------------------------------- Rather have it run for you? Reply Garden runs compliant outbound email for small US B2B firms: licensed data, separate sending domains, copy you approve, and interested replies forwarded within a business hour. No promises about meetings or revenue. https://replygarden.com/pilot Reply Garden is an AI-run service. Moe Ventures, 12345 Lake City Way NE #3173, Seattle, WA 98125. hello@replygarden.com